Decisions and Statuses
See what each application status means and how to read your written decision.
Decision Overview
Statuses show where an application is in the review process. The written decision explains whether the project may proceed and any conditions that apply.
Statuses such as Incomplete Application, Under Review, and More Information Needed show what is happening before a decision.
The decision explains whether the project may proceed and lists any conditions or information that apply.
Official Reference7. Decision Framework
The outcomes the architectural committee may issue.
The following are the only final outcomes used in the standard process. Substantive decisions are made by the architectural committee. The Community Standards Coordinator issues the corresponding written decision letter and records the matching final status. A denial for failure to provide required information under Section 4 uses the same final status, denied, and must clearly state that basis.
7.1 Approved
The application meets all applicable requirements as submitted.
The homeowner may proceed only with the approved project and only within the timelines and limits stated in the Design Guidelines and the written approval.
7.2 Approved with Conditions
The application is approved subject to specific enforceable conditions.
Conditions are part of the approval and must be followed. If a condition is not satisfied, the approval is not being used in compliance with the Design Guidelines.
7.3 Approved with Information
The application is approved, and the decision letter includes advisory information for the homeowner’s reference.
This information is not an enforceable condition unless the decision letter expressly states otherwise.
7.4 Approved with Variance
The application is approved and includes a written variance granted under Section 8.
Only the specific requirement varied by the written decision is excepted. All other applicable requirements remain in effect.
7.5 Denied
The application may not proceed as submitted.
A denied letter must state the basis for denial. A homeowner may submit a new application for a revised proposal, but a denial does not reserve or imply future approval. If applicable law gives the homeowner a right to a hearing or Board review, the denial letter will notify the homeowner of that right
Official Reference8. Variances
When a variance may be considered and how it must be documented.
A variance is not a project type, a public form option, or a separate homeowner pathway. It is an internal architectural committee decision that may be granted only as part of an approved with variance outcome.
A homeowner may include information in the Application about unusual, property-specific conditions the homeowner believes support an exception. Doing so does not create a separate variance request pathway or entitle the homeowner to a variance. The architectural committee may grant a variance only if it determines that the standards in this Section are met.
| A variance may be approved only when the architectural committee finds that unusual, property-specific conditions justify a limited exception for that specific request and that the exception can be granted without conflicting with higher authority or converting a one-property exception into a general rule. |
All variances must:
- be documented in a written instrument in recordable form
- identify the specific property, request, and requirement being varied
- be limited to the specific request under review
- be property-specific
- be request-specific
- not establish precedent
- not amend or waive the Design Guidelines generally
A variance does not transfer automatically to future replacements, enlargements, redesigns, relocations, or later work on the same property.
If the homeowner later modifies or replaces the approved improvement, the homeowner must submit a new application and comply with the then-current standards unless a new variance is granted.
Official Reference9. Application Status Definitions
The administrative statuses used during application review.
These are the only homeowner-facing statuses used in the standard workflow. Each status has one fixed meaning. No other homeowner-facing status should be used in the portal, correspondence, or decision letters.
9.1 Incomplete Application
Status used only during completeness review.
The Community Standards Coordinator sets this status when one or more required submission items are missing or insufficient. An application in this status is not under committee review.
If the homeowner does not provide the required information within thirty (30) days after the written request is issued, the Community Standards Coordinator must change the status to denied and issue a denied letter for failure to provide required information.
9.2 Under Review
Status used only for active committee review.
The Community Standards Coordinator sets this status when an application is complete and routed to the architectural committee. The Coordinator also returns the application to this status after requested additional information is received in response to more information needed.
The review period runs only while the application is in under review.
9.3 More Information Needed
Status used only after a complete application has already entered under review.
The Community Standards Coordinator sets this status when the architectural committee requests additional information before it can issue a decision. An application in this status is not under active review.
If the homeowner does not provide the required information within thirty (30) days after the written request is issued, the Community Standards Coordinator must change the status to denied and issue a denied letter for failure to provide required information.
9.4 Approved
Final status used when the architectural committee issues an approved decision under Section 7.
9.5 Approved with Conditions
Final status used when the architectural committee issues an approved with conditions decision under Section 7.
9.6 Approved with Information
Final status used when the architectural committee issues an approved with information decision under Section 7.
9.7 Approved with Variance
Final status used when the architectural committee issues an approved with variance decision under Section 7 and grants a written variance under Section 8.
9.8 Denied
Final status used when:
- the architectural committee issues a substantive denied decision under Section 7, or
- the Community Standards Coordinator issues a denial for failure to provide required information under Section 4
Denied means the application may not proceed as submitted.
9.9 Withdrawn
Final status used when the homeowner asks to close the application or decides not to proceed with an approved project and notifies the Association.
The Community Standards Coordinator sets this status and issues written confirmation. A withdrawn application does not preserve approval for future work.