Definitions and Reference
Definitions and supporting-document requirements used across the Design Guidelines.
Definitions
Terms used throughout the Design Guidelines, review process, and correspondence.
These definitions apply throughout the Design Guidelines, the architectural review process, and related correspondence unless the context clearly requires otherwise. If a definition here conflicts with applicable law or the governing documents, the higher authority controls.
ACC Application
The Association’s standard homeowner form used to request architectural review. “ACC Application” refers to the form itself. “Application” refers to the full request for review.
Application
A homeowner request for architectural review of a proposed improvement. An application includes the ACC Application and all required submission materials for the selected project type and subcategory.
Architectural Control Committee (ACC)
The committee authorized under the governing documents to review applications and issue architectural decisions. The term “architectural committee” may be used in place of “ACC.” In the governing documents, this committee may also be referred to as the ARC.
Association
The Park at Blackhawk and Lakeside Homeowners Association.
Board
The Board of Directors of the Park at Blackhawk and Lakeside Homeowners Association.
Community Standards Coordinator
The management representative responsible for intake review, completeness review, homeowner communication, routing complete applications to the architectural committee, and issuing official architectural correspondence.
Complete Application
An application that includes all submission requirements necessary for the selected project type and subcategory and is ready for committee review.
Decision
The formal outcome issued by the architectural committee on an application. Decision types are approved, approved with conditions, approved with information, approved with variance, and denied.
Declarant
RH of Texas Limited Partnership or Robert M. Tiemann, their authorized representatives, or their successors or assigns, as defined by the governing documents. Any assignment of declarant rights must be expressly made in writing. A simple conveyance of land does not, by itself, transfer declarant rights.
Design Guidelines
These Design Guidelines, as adopted and amended from time to time, interpret and apply the governing documents for architectural review purposes.
Governing Documents
The Master Declaration, recorded amendments and supplemental declarations, the Bylaws, the Park at Blackhawk and Lakeside Rules, applicable Board-adopted policies and resolutions, and any other controlling Association documents that have legal effect.
Incomplete Application
A status used when an application is missing one or more required submission items during completeness review and is not ready for committee review.
More Information Needed
A status used after an application has entered committee review and additional information is required before a decision can be issued. While in this status, the application is not under active review.
Project
The proposed improvement or related set of closely related improvements submitted and reviewed together under one application. A single application may include only one project.
Project Type
The top-level category selected in the application form to identify the general type of proposed improvement, such as Accessory Structures, Exterior Lighting, or Roofing.
Review Period
The period during which a complete application is under active committee review. The review period begins when the application status changes to under review. If additional information is requested after review begins, the review period stops and restarts when the requested information is received and the application returns to under review.
Status
The current administrative stage of an application in the architectural review process. Statuses used in the Design Guidelines are incomplete application, under review, more information needed, approved, approved with conditions, approved with information, approved with variance, denied, and withdrawn.
Submission Requirements
The documents, drawings, specifications, photos, surveys, and other materials that must be provided for an application to be considered complete for review.
Subcategory
A secondary classification within a project type used to refine submission requirements and review standards. Subcategories must match the form structure used for that project type.
Supporting Documentation
Supplemental materials used to evaluate an application, including contractor proposals, product specifications, photos, renderings, and similar materials required by a specific project type or subcategory.
Under Review
A status used when a complete application has been routed to the architectural committee and is actively being reviewed.
Variance
A written, property-specific, request-specific, non-precedential exception from a requirement in the Design Guidelines or other applicable architectural standards, when authorized by the governing documents. A variance applies only to the specific request and property for which it is granted and does not establish precedent for future applications.
Withdrawn
A final status used when the homeowner asks to close the application or abandons the approved project. A withdrawn application does not create continuing approval for future work.
Approved
A final status and decision meaning the application is approved as submitted.
Approved with Conditions
A final status and decision meaning the application is approved subject to specific enforceable conditions stated in the decision.
Approved with Information
A final status and decision meaning the application is approved and the decision includes explanatory or advisory information that does not create additional conditions of approval.
Approved with Variance
A final status and decision meaning the application is approved and includes a written variance specific to the property and request.
Denied
A final status and decision meaning the application may not proceed as submitted.
Build Line (BL)
A line shown on a plat or survey that marks the closest point on a lot where a structure may be placed within the required setbacks.
Caliper
The diameter of a tree trunk measured six (6) inches above grade for trees up to and including four (4) inches in caliper size, and twelve (12) inches above grade for larger trees.
Common Area
Property owned, maintained, or controlled by the Association for common use or common benefit, as defined by the governing documents.
First-Floor View
A normal view from the street or from the first story of an adjacent lot. Upper-story views, aerial views, ladders, and other atypical vantage points are not used unless a specific section states otherwise.
Footprint of the Residence
The area within the exterior perimeter of the main foundation of the residence. Roof overhangs, eaves, detached structures, flatwork, landscaping, and similar exterior features are not part of the footprint.
Front Yard
The area of a lot located between the front lot boundary and the front face of the residence.
Improvement
Any structure, installation, alteration, or appurtenance located on a lot or otherwise affecting the exterior appearance of a property. This includes, but is not limited to, buildings, outbuildings, patios, decks, pools, spas, fencing, lighting, landscaping, screening, utility-related equipment, sports equipment, and similar items.
Lot
A parcel of land within the community.
Marked-Up Plat or Survey
A plat or survey submitted with an application and clearly marked to show the proposed Improvement, including its size, location, and distances to fences and property lines. Where required, this is the standard site-location document for review.
Plat
A recorded map or drawing of a lot showing property boundaries, dimensions, easements, setback lines, build lines, and similar restrictions. When submitted with an application, the plat must be marked up to show the proposed Improvement.
Public Utility Easement (PUE)
A portion of private property reserved for the installation, operation, maintenance, repair, or replacement of utility infrastructure. The property owner retains ownership of the land, but the easement area remains subject to the rights of the utility provider or other authorized entity. Structures are not permitted within the PUE under the Design Guidelines.
Residence
The primary single-family dwelling located on a lot.
Screened or Screening
Concealed so that the item cannot be seen from the street or from neighboring properties when viewed from First-Floor View.
Setback
The minimum required distance between a structure or improvement and a property boundary, street, easement, or other reference line.
Survey
A stamped and signed survey prepared by a licensed surveyor showing the boundaries, dimensions, easements, encroachments, and existing physical improvements on a lot. When required for architectural review, the survey must be marked up to show the proposed Improvement.
Official Reference10. Common Supporting Documentation
Common documentation that may be required for architectural review.
Supporting documentation helps the Association and the architectural committee evaluate the proposed work. Not every application requires every item below. The required items depend on the selected project type, subcategory, and the nature of the proposed Improvement.
Common supporting documentation includes:
- contractor proposals or installation plans
- product specifications, manufacturer cut sheets, or product photos
- exterior photos of the residence or lot showing the area to be modified
- elevation drawings, construction plans, or renderings
- site plans, marked photos, or visibility diagrams
- pool, spa, or enclosure construction plans
- irrigation layout plans, sprinkler coverage maps, or installer proposals
- lighting layout, mounting, or concealment details
- color samples, finish samples, or manufacturer color sheets
- structural, framing, slab, or foundation details when needed to evaluate the work
Supporting documentation supplements the application and any required site documentation. It does not replace them.
If the selected project type or subcategory requires a more specific document, that specific requirement controls.